Public Records Access Forms Available

With the passage of 2008 Public Chapter 1179, the Office of Open Records Counsel was created to answer questions and provide information to records custodians and citizens regarding public records requests. The Office of Open Records Counsel has prepared three forms for records custodians that are now available on its website at http://www.comptroller.state.tn.us/openrecords/forms.htm

The first form is an Inspection/Duplication of Records Request form to be used by both the records requestor and records custodian when someone requests a record. The second form is a Records Request Denial Letter to be used by a records custodian when denying a records request. This form lists reasons why a request may be denied and provides a place for communicating why the information cannot be provided. Finally, the third form is a Records Production Letter to be used by a records custodian when a record cannot be made available within seven (7) business days. Detailed instructions on the use of these forms can also be found at the above-referenced website address. Should you have any questions regarding the use of these forms you may contact the Office of Open Records Counsel at (615) 401-7891, toll free 1-(866) 831-3750 or by e-mail at open.records@state.tn.us.